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The Product Marketing Insider

How to win at win/loss analysis | Scott Varner, Senior Consultant at Clozd

20 min episode · 2 min read
·
Scott Varner

Episode

20 min

Read time

2 min

Topics

Investing, Leadership, Design & UX

AI-Generated Summary

Key Takeaways

  • Win/Loss Maturity Curve: Organizations progress through four stages: internal guesswork, CRM-based tagging, concentrated research initiatives, and finally a continuous always-on program. The most effective programs review closed-lost deals monthly, collect buyer feedback systematically, distribute findings to relevant team leaders, and measure whether changes made the previous month produced a measurable increase in win rate.
  • Executive Buy-In Formula: Frame win/loss investment using a revenue impact calculation. A company with $100M annual revenue and a 20% win rate gains $10M by improving that rate just 2 percentage points to 22%. A pilot program interviewing 10–20 buyers costs far less and typically surfaces at least one insight that pays back the investment immediately.
  • Buyer Feedback Gap: Internal CRM data is unreliable because even willing buyers only tell the complete truth in 40% of post-deal conversations, leaving 60% of wins with an incomplete story. Conducting independent post-decision interviews with lost-deal buyers — without any upsell agenda — produces a significantly more accurate and complete picture of why deals are decided.
  • Decision Driver Framework: Structure win/loss interviews around defined decision driver categories — product features, user experience, integrations, pricing, packaging, and sales interaction. Probe each answer with repeated "why" questions to reach concrete statements, then tag responses to the relevant driver. Across 100 interviews, the top three drivers on wins and losses become clear prioritization signals for immediate fixes.
  • Messaging vs. Product Changes: Win/loss analysis can reveal perception gaps that require no product development to fix. In one case, buyers consistently reported a client lacked Microsoft Teams integration — a capability that actually existed. Redirecting sales messaging around that feature eliminated it as a weakness within three months and converted it into a reported strength, directly increasing win rate.

What It Covers

Scott Varner, Senior Consultant at Clozd, outlines how product marketers can build effective win/loss programs by collecting structured buyer feedback, using decision driver frameworks to analyze results, securing executive buy-in with revenue impact calculations, and distributing insights across sales, product, and marketing teams to drive measurable win rate improvements.

Key Questions Answered

  • Win/Loss Maturity Curve: Organizations progress through four stages: internal guesswork, CRM-based tagging, concentrated research initiatives, and finally a continuous always-on program. The most effective programs review closed-lost deals monthly, collect buyer feedback systematically, distribute findings to relevant team leaders, and measure whether changes made the previous month produced a measurable increase in win rate.
  • Executive Buy-In Formula: Frame win/loss investment using a revenue impact calculation. A company with $100M annual revenue and a 20% win rate gains $10M by improving that rate just 2 percentage points to 22%. A pilot program interviewing 10–20 buyers costs far less and typically surfaces at least one insight that pays back the investment immediately.
  • Buyer Feedback Gap: Internal CRM data is unreliable because even willing buyers only tell the complete truth in 40% of post-deal conversations, leaving 60% of wins with an incomplete story. Conducting independent post-decision interviews with lost-deal buyers — without any upsell agenda — produces a significantly more accurate and complete picture of why deals are decided.
  • Decision Driver Framework: Structure win/loss interviews around defined decision driver categories — product features, user experience, integrations, pricing, packaging, and sales interaction. Probe each answer with repeated "why" questions to reach concrete statements, then tag responses to the relevant driver. Across 100 interviews, the top three drivers on wins and losses become clear prioritization signals for immediate fixes.
  • Messaging vs. Product Changes: Win/loss analysis can reveal perception gaps that require no product development to fix. In one case, buyers consistently reported a client lacked Microsoft Teams integration — a capability that actually existed. Redirecting sales messaging around that feature eliminated it as a weakness within three months and converted it into a reported strength, directly increasing win rate.

Notable Moment

Scott Varner describes a client who received a major promotion directly attributed to their win/loss program work. The program gave that product marketer cross-functional visibility across sales, product, and marketing — positioning them as the go-to resource for deal intelligence across the entire organization.

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Episode Transcript

Hi, everyone, and welcome to the latest episode of the Product Marketing Insider podcast. I'm your host, Lawrence Chapman, and I'm the senior copywriter here at Product Marketing Alliance. In this episode, I'm revisiting the Product Marketing Summit in San Francisco, where I spoke with Scott Varner, senior consultant at closed. Scott manages win loss programs to help enterprise organizations systematically and helps them uncover why they win and lose deals in order to improve win rates. During our discussion, Scott shared how product marketers can win a win loss analysis. Okay. Fantastic. Right. So, welcome back to the, well, well, the Product Marketing Summit podcast. It's been a great day so far. I'm delighted to be joined by Scott Varner. So Scott's the senior consultant at closed, win loss specialist. So, Scott, very, you know, you know, so, so pleased to to have you here. Happy to be here. Couldn't be happier. And have you found the summit so far? So far, incredible. It's just too bad we're approaching the end. No. It's been a great two days, and, I'm sure that the next summit, you know, will come around the it'll come around sooner rather than later. So, you know, it's been great having you here. So, just to start off, could you just please tell us a little bit about your role at Closed, please? Yep. Closed is a company that specializes really in win loss analysis. You already took it away from me. What that means we do is we get to work with a lot of mainly b to b organizations and try to help them collect feedback from a bunch of different channels, mainly tapping into their customer, the buyer, who's gonna tell them in a, you know, post decision, postmortem, what drove their decision? Why did they make the choice that they did? Why did they choose our clients? Why did they win? Or why did they lose? And so those tell that entire story through a narrative that takes us through their perception of product features and functionality, their perception of pricing and packaging, interacting with the sales team, ease of buying, and and we can layer that feedback and and serve it back to people so they can have this full deal $3.60 combined with the information they already have and make some really strong course corrections and win more. Yeah. Okay. Great. And what does a product marketing function actually look like at closed? Yeah. I mean, at closed, it's interesting because, like, we have our own, like, product marketing team that is really focused on how do we take the service that we have, how do we take take the service and the platform and align it with the customers that we have. But also, how do we build this network of the product marketers that we serve? Product marketing at closed looks like how do we take product marketers, make them more successful? Other people that I interact …

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