AI Tips for Everyday Productivity — How to Use AI to Reclaim Your Time (TPS604)
Episode
47 min
Read time
2 min
Topics
Career Growth, Productivity, Marketing
AI-Generated Summary
Key Takeaways
- ✓Multi-tool specialization: No single AI tool handles everything well. Use ChatGPT as a daily driver, Claude for coding and Excel analysis, Gemini for image and video generation, and Perplexity for real-time research and social media sentiment analysis. Matching each tool to its strength produces significantly better results than defaulting to one platform for all tasks.
- ✓Context files as AI assets: Create plain text files containing your writing style, voice, values, and business details. Load these into any LLM session to eliminate repetitive re-explaining. Maintain separate context files per medium — LinkedIn posts, professional email, personal email — so the AI writes in the correct register without additional prompting each time.
- ✓Closing the feedback loop: When editing AI-generated content, make all revisions inside the chat interface rather than in Word or Gmail. After four to five rounds of in-chat corrections, the model learns your preferences. Alternatively, paste your final edited version back into the chat and instruct it to analyze and internalize your style for future outputs.
- ✓Three-level AI progression: Level one is AI-assisted prompting — the model advises but you execute. Level two is AI workflows — tools connect to Gmail or calendars and perform actions directly. Level three is AI agents — a digital employee monitors your inbox, cross-references your calendar, and pre-drafts replies for human approval before sending, reclaiming significant daily time.
- ✓Perplexity Computer for autonomous research: Perplexity's agent feature runs multi-step tasks autonomously across the web. One prompt enriched hundreds of business leads — pulling company size, location, and contact data — without manual intervention. The tool also supports source filtering, allowing queries restricted to social media or Reddit only, making targeted sentiment analysis faster than any standard LLM search.
What It Covers
Tan and Brooks break down practical AI tool usage across five platforms — ChatGPT, Claude, Perplexity, Gemini, and Notebook LM — covering real workflows for research, content creation, lead enrichment, and SEO audits, plus a three-level framework for progressively integrating AI into daily work.
Key Questions Answered
- •Multi-tool specialization: No single AI tool handles everything well. Use ChatGPT as a daily driver, Claude for coding and Excel analysis, Gemini for image and video generation, and Perplexity for real-time research and social media sentiment analysis. Matching each tool to its strength produces significantly better results than defaulting to one platform for all tasks.
- •Context files as AI assets: Create plain text files containing your writing style, voice, values, and business details. Load these into any LLM session to eliminate repetitive re-explaining. Maintain separate context files per medium — LinkedIn posts, professional email, personal email — so the AI writes in the correct register without additional prompting each time.
- •Closing the feedback loop: When editing AI-generated content, make all revisions inside the chat interface rather than in Word or Gmail. After four to five rounds of in-chat corrections, the model learns your preferences. Alternatively, paste your final edited version back into the chat and instruct it to analyze and internalize your style for future outputs.
- •Three-level AI progression: Level one is AI-assisted prompting — the model advises but you execute. Level two is AI workflows — tools connect to Gmail or calendars and perform actions directly. Level three is AI agents — a digital employee monitors your inbox, cross-references your calendar, and pre-drafts replies for human approval before sending, reclaiming significant daily time.
- •Perplexity Computer for autonomous research: Perplexity's agent feature runs multi-step tasks autonomously across the web. One prompt enriched hundreds of business leads — pulling company size, location, and contact data — without manual intervention. The tool also supports source filtering, allowing queries restricted to social media or Reddit only, making targeted sentiment analysis faster than any standard LLM search.
Notable Moment
Tan described running an overnight technical SEO audit by connecting Claude's Chrome extension to Google Search Console and Analytics simultaneously. Claude autonomously browsed the site, clicked through reports, captured screenshots to interpret page layouts, and delivered a complete audit by morning — a task typically outsourced to agencies.
Episode Transcript
To Shopify for supporting the productivity show. Shopify is a platform designed for anyone to sell anywhere, giving entrepreneurs like ourselves the resources once reserved for big business. Sign up for your $1 per month trial period at shopify.com/tps. Welcome to the productivity show, podcast where we believe that people like you can get the important things done without sacrificing your health, family, and things that matter to you. If it's your first time listening, welcome to the show. I'm Tan, founder of Aging Efficiency, where we help people become more productive at work and in life. And I do this podcast together with my cohost, Brooks Duncan, all the way from Canada. How are you today, Brooks? I'm good. I made a big mistake right before recording. For some reason, I wasn't thinking and I popped the vitamin b twelve pill in my mouth, which is, like, sublingual. You know, you're supposed to have it under your tongue. So I had to make this game day decision. Do I try to record a podcast with a pill dissolving under my tongue, or do I just swallow it and maybe don't get the the full b twelve benefits today? I think trying to do it under my tongue probably would have been more entertaining, but I I took one for the team this time. So not as much b twelve today, unfortunately. Isn't a b twelve supposed to give you more energy, or is that b six? I don't even know. I think so. I think so. Someone can write in. I just started taking it, but I don't remember why. Okay. Like most of us, we take supplements, and we have no clue why we're doing it. But we heard somewhere that it was a good idea to do so. Exactly. Well, this is actually a great question for AI because you could just pop it in there and go, hey, what does b twelve actually do and what's the best way to do this? And guess what? Today's episode is all about practical AI tips that you can use every day. And this is actually one of them that we could have just popped up right away. And so I wanna share some tips and tricks and things you can use every single day to be more productive and how AI can help you with that. Now before we start diving into today's content, we always like to start off with our top three favorite tips. So I have three of them here today. The first one is Perplexity Computer. So you might have heard of Perplexity, which is think of this, like, Google and ChatChippity had a baby. That's the best way I can describe it. It's like a real time search with LLM power. And Perplexity recently released this feature called Perplexity Computer, which allows you to have AI agents run autonomously and actually do tasks for you. So before we start recording, I mentioned to …
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Books, tools, and gear mentioned in this episode
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Tools
- Notebook LMRecommended
by Google
“Tan and Brooks break down practical AI tool usage across five platforms — ChatGPT, Claude, Perplexity, Gemini, and Notebook LM — covering real workflows for research, content creation, lead enrichment, and SEO audits.”
- ChatGPTRecommended
by OpenAI
“Use ChatGPT as a daily driver, Claude for coding and Excel analysis, Gemini for image and video generation, and Perplexity for real-time research and social media sentiment analysis.”
by Google
“Tan described running an overnight technical SEO audit by connecting Claude's Chrome extension to Google Search Console and Analytics simultaneously.”
- PerplexityRecommended
“Perplexity's agent feature runs multi-step tasks autonomously across the web. One prompt enriched hundreds of business leads — pulling company size, location, and contact data — without manual intervention.”
- ClaudeRecommended
by Anthropic
“Use ChatGPT as a daily driver, Claude for coding and Excel analysis, Gemini for image and video generation, and Perplexity for real-time research and social media sentiment analysis.”
- GeminiRecommended
by Google
“Use ChatGPT as a daily driver, Claude for coding and Excel analysis, Gemini for image and video generation, and Perplexity for real-time research and social media sentiment analysis.”
by Google
“Tan described running an overnight technical SEO audit by connecting Claude's Chrome extension to Google Search Console and Analytics simultaneously.”
course
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